Privacy Policy

Privacy Policy

1. Introduction

The Association “Baltic NOG” (“we,” “us,” or “our”) is committed to protecting the privacy and personal data of our members, employees and representatives, our website visitors, and event participants. This policy explains how we collect, use, store, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) (EU) 2016/679 and other applicable data protection laws.
This policy applies to:

By using our website, participating in our events, or engaging with our association, you agree to the terms of this policy.

2. Data Controller

The data controller for the processing of your personal data is:
Association “Baltic NOG”
A. Juozapavičiaus pr. 139A-74, LT-45267 Kaunas
[email protected]

If you have any questions about this policy or how we process your personal data, please contact us at [email protected].

3. Personal Data We Collect

We may collect and process the following types of personal data:

3.1. Data Collected Through Our Website or Your Communication with US

  • Technical Data: IP address, browser type, operating system, device information, and browsing behavior collected through cookies and similar technologies.
  • Contact Information: Name, email address, post address, phone number, photo and other details you provide when contacting us via forms on websites, email and other channels.

3.2. Data Collected for Events

  • Registration Data: Name, email address, phone number, job title, organization, dietary preferences (if applicable), merch preferences (if applicable) and payment details (if applicable).
  • Event Participation Data: Photos, videos, or audio recordings taken during the event (with your consent).
  • Feedback Data: Responses to surveys or feedback forms related to the event.

3.3. Data Collected for Association Activities

  • Member Data: Name, email address, post address, phone number, job title, organization, profile photo and other details provided during membership registration.
  • Employee and Representative Data: Name, email address, post address, phone number, job title, organization, profile photo and other details provided during employment or engagement with us.
  • Communication Data: Correspondence with us via email, phone, or other channels.

4. Purposes and Legal Basis for Processing

We process your personal data for the following purposes and legal bases:We process your personal data for the following purposes and legal bases:

Purpose
To manage membership and provide services
To organize and manage events
To communicate with you
To improve our website and services
To comply with legal obligations
To send marketing communications

Legal Basis
Performance of a contract (Article 6(1)(b) GDPR).
Performance of a contract (Article 6(1)(b) GDPR).
Legitimate interests (Article 6(1)(f) GDPR) or consent (Article 6(1)(a) GDPR).
Legitimate interests (Article 6(1)(f) GDPR).
Compliance with a legal obligation (Article 6(1)(c) GDPR).
Consent (Article 6(1)(a) GDPR).

We may use your personal data for reasons not described in this policy where permitted by law, and the reason is compatible with the purpose for which we collected it. If we need to use your personal data for an unrelated purpose, we will notify you and explain the applicable legal basis.

5. Data Sharing and Transfers

We may share your personal data with:

  • Service Providers: Third-party vendors who assist us in organizing events, managing our website, or providing other services (e.g., payment processors, IT support).
  • Partners: Co-organizers or sponsors of events, if applicable.
  • Authorities: If required by law or to protect our legal rights.

We do not transfer your personal data outside the European Economic Area (EEA) unless adequate safeguards are in place.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. For example:

  • Membership data is retained for the duration of your membership and a reasonable period thereafter.
  • Event data is retained for up to 2 years after the event.
  • Photos, videos, or audio recordings taken during the event are retained for 5 years after the event.
  • Website analytics data is retained for 12 months.

7. Your Rights Under GDPR

You have the following rights regarding your personal data:

  • Access: Request a copy of the personal data we hold about you.
  • Rectification: Request correction of inaccurate or incomplete data.
  • Erasure: Request deletion of your data under certain conditions.
  • Restriction: Request restriction of processing under certain conditions.
  • Data Portability: Request transfer of your data to another controller.
  • Objection: Object to processing based on legitimate interests or for direct marketing.
  • Withdraw Consent: Withdraw consent at any time, where applicable.

To exercise your rights, please contact us at [email protected]. We may request specific information to help us confirm your identity and process your request. We will respond within one month.
Applicable law may require or permit us to reject your request. If we reject your request, we will give you an explanation, subject to legal restrictions.
If you wish to file a complaint regarding our processing of your personal data, you may first contact us at [email protected].
As a data subject, you have the right to lodge a complaint about our processing of your personal data with your local Data Protection Authority (see: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm).

8. Cookies and Similar Technologies

Cookies are small text files stored on your device when you visit our website. Our website uses cookies and similar technologies for the following purposes

  • To provide and improve our website’s functionality.
  • To fix the speed and security of the website.
  • To personalize your experience.
  • To make marketing more efficient and personal.
  • To comply with legal requirements.

8.1. Types of Cookies We Use

  • Essential Cookies: Necessary for the website to function (e.g., login, payment processing).
  • Analytics Cookies: Help us understand how visitors use our website (e.g., Google Analytics).
  • Marketing Cookies: Used to deliver relevant ads (if applicable).

8.2. Managing Cookies

You can manage or disable cookies through your browser settings. However, disabling essential cookies may affect the functionality of our website.

9. Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or alteration. These measures include encryption, access controls, and regular security assessments.

10. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on our website with the updated effective date. We encourage you to review this policy periodically.

11. Contact Us

If you have any questions or concerns about this policy, please contact us at:
Association “Baltic NOG”
A. Juozapavičiaus pr. 139A-74, LT-45267 Kaunas
[email protected]